OCR IT National Level 2
5. Digital Communications
5.2 Software
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Overview
Software is the set of instructions that tell a computer how to work. Without it, the computer would not be able to do anything useful. Software lets us create documents, design posters, search the internet, or store information.
There are different types of software, and each has its own job. Standard office applications include word processors, spreadsheets, presentation software, and databases.
These are tools we use every day at school, at work, or at home. For example, databases are used to store and search large amounts of information, like customer records or a school register.
Desktop Publishing (DTP) software is another type of software. It is used to create professional documents such as posters, magazines, or leaflets.
DTP gives more control over layout, fonts, and images than a word processor.
Learning about software helps us choose the best tool for the task, which is an important skill for school and future jobs.
What You Need to Learn
What You Need to Learn
Technology in the news
Recently, some UK schools, have been hit by cyberattacks, about 60% of secondary schools reported a data breach last year, sometimes exposing student and staff information and halting lessons.
Discussion question: Is it fair for students to have their personal data at risk? What should schools do to keep everyone safe and legal?
Software
📝 Standard Office Applications
📝 Standard Office Applications
Word Processing
Used to create and edit text documents
Features include spell check, formatting, and inserting images
Spreadsheets
Used to organise numbers and data
Can perform calculations and create charts
Presentations
Used to make slideshows
Combines text, images, video, and sound for clear communication
Databases
Store and manage large amounts of information
Search, sort, and link data easily
🎨 Desktop Publishing (DTP)
🎨 Desktop Publishing (DTP)
Used to create professional designs (flyers, leaflets, magazines)
Provides control over layout, fonts, colours, and images
More advanced than a word processor for design work
💻 Platforms for Software
💻 Platforms for Software
Software can be used on:
PCs (Windows computers)
Macs (Apple computers)
Mobile devices (phones and tablets)
✅ Assessing Software to Meet User Needs
✅ Assessing Software to Meet User Needs
Think about what the user needs to achieve
Choose the right software for the task (e.g. DTP for posters, database for records)
Check compatibility with the device (PC, Mac, or mobile)
Consider ease of use and skills needed
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